WASHTENAW COMMUNITY COLLEGE EDUCATION ASSOCIATION
The name of this organization shall be the WASHTENAW COMMUNITY COLLEGE EDUCATION ASSOCIATION. The Washtenaw Community College Education Association is an affiliated unit of the Michigan Education Association (MEA) and The National Education Association (NEA). The association shall be a nonprofit corporation organized in accordance with the laws of Michigan.
The particular business and objectives of this Association shall be
- the improvement of the professional, economic and social status of college personnel and to serve as the bargaining agent for the members’ bargaining unit in matters relating to, but not limited to: wages, hours, working conditions, and such other concerns as allowed by law. (Said bargaining in accordance with the Hutchinson Act of the State of Michigan, Michigan Public Employees Relations Act No. 336 of the Public Acts of 1947 as amended up to and including Act No. 379 of 1965.)
- the improvement of education and educational standards, the advancement of the interests of education of students, and the promotion of the professional growth of its members.
- Membership in the Washtenaw Community College Education Association shall be open to any person who falls within the limits of the bargaining unit and who meets the active membership requirements of the Michigan Education Association (MEA).
- The “bargaining unit” shall be defined as per the current contract between Washtenaw Community College and the Washtenaw Community College Education Association.
1. Each member of this Association shall be equally privileged with all other members as to rights to vote upon any proposition presented for discussion or decision at any regular or special meeting of the Association.
2. Membership in this organization shall be designated as Active Members.
3. Active membership shall be continuous until the member leaves Washtenaw Community College, resigns from the Association, or by termination by the Association Board for due cause and after a hearing is held.
4. Membership in this organization shall not be transferable.
5. Membership shall become effective upon payment of, or authorizing the deduction of, dues by the payroll office and completing appropriate membership forms.
- Active members of the WCCEA shall also be members of the MEA and the NEA. The Washtenaw Community College Education Association shall be affiliated with the Michigan Education Association (MEA) and the National Education Association (NEA).
- No member shall be censured, suspended or expelled without a due process hearing. The hearing shall be conducted by the local trial body or by the local governing body if no trial body exists. An appeal may be made to the regional board of reference or MEA Board of Reference if no regional board exists.
IV. Membership and Fiscal Year
The membership and fiscal years shall be September 1 through August 31.
V. Governing Bodies: Executive Officers and Association Board
A. The governing body of the Association shall consist of the Executive Officers and Area Representatives (hereafter referred to as the Association Board).
B. The Executive Officers shall consist of the President, 1st Vice-President, 2nd Vice President, Secretary, Treasurer and Representative Assembly (RA) Delegate.
1. The officers shall be elected for a two (2) year term or until their successors have been named and qualified and shall commence on certification by the Election Committee.
- The election of officers shall be held in March of the even numbered years.
- Election shall be by secret, written ballot.
4. No officer or representative of this organization shall be entitled to salary or assets from the organization.
C. The officers of the Association and the Chief Negotiator shall be the Executive Board.
1. It shall be the duty of the Executive Board to perform such tasks as may be assigned to it by the Association Board.
D. Ex-officio members of the Board shall include the Grievance Chairperson, Chief Negotiator, and the Immediate Past President. No member may hold two elected positions on the Board. The Immediate Past President will serve only a one (1) year term.
E. Area Representatives: the College Faculty shall be divided into four areas, as follows: 1) General Studies; including adjunct faculty, 2) Occupational Studies; including adjunct faculty, 3) Professional Student Services, and 4) Classified. The ten (10) Area Representatives shall be apportioned to these four areas on the basis of relative size, except that each area must have at least one representative.
- The distribution of area representatives shall be reviewed annually by the executive board and reported to the membership at the November meeting.
- As new staff are added, the Board shall decide under which area the new people shall be placed.
- The number of members in each of the areas shall be determined by the number of members in the bargaining unit at the beginning of the school year, starting with the Fall semester.
- The election of Area Representative shall be at the March membership meeting. Area Representatives shall be nominated and elected by members of their respective areas. The term of office shall be for a period of one (1) year or until a successor has been named.
- Area Representatives shall take office immediately following their election and shall hold office for the period of election or until their successor has been elected and qualified. Each Representative shall be a member in good standing of the Association
- Representation on the Association board shall include at least two (2) minority group members (as defined by the MEA) and two (2) women. Third World representation: the ethnic representation shall be in compliance with the constitutions and bylaws of the NEA and the MEA. In the event this representation is not met at the March membership meeting, a special election will occur at the earliest regular fall Association meeting. The number of members elected and added to the Board shall be the number necessary to meet the minimum requirement.
- Representation on the Association Board shall include at least one (1) adjunct member. In the event this representation is not met through the annual election of representatives, the WCCEA President shall appoint an adjunct faculty member, with the approval of the WCCEA Board, to serve on the WCCEA Board.
F. The Representative Assembly Delegate will be elected with the officers for a two-year term; the term commencing on September 1. One alternate will be elected at the same time.
G. The Coordinating Council representative shall be elected with the officers for a two-year term.
H. Regional council delegates shall be elected for the period (not to exceed 3 years) and shall take office on certification by the Election Committee.
I. Election of NEA delegates shall be held prior to April 1. When there are 3 or more RA delegates elected, representatives of third world persons shall be elected as required by the MEA Constitution and Bylaws.
VI. Duties of Officers and Delegates
A. The President shall:
- preside at all meetings of the Association and the Board and
- be the executive officer, act as overseer and coordinator of the Association activities
- be the official spokesperson of the Association
- serve as ex officio member of all committees
- recommend to the Board the replacement of any officer, Board member, committee chairperson, or committee member found to be negligent or derelict in their duties and/or responsibilities
- delegate presidential functions for limited and specific purposes, not otherwise prohibited by the By-Laws.
- appoint a Contract Implementation team with the approval of the Association Board
- submit annual budget for consideration to the general membership and perform all other functions attributed to this office.
B. 1st Vice President shall: preside at meetings of the Association and Board in the absence of the President, to assist the President in coordinating the activities of the Association, and to give special attention to those areas indicated by the President.
C. 2nd Vice President shall: nominate all committee persons, except the Elections Committee; subject to the approval of the Board and perform duties as specified by the president of the Association.
D. Secretary shall: keep the records of membership, check the schedules of officers and Representatives to determine when regular and special meetings of the Board may be held, send out notices of meetings of the Association and Board, record and preserve the minutes of such meetings, including attendance, make required reports, carry out necessary correspondence, maintain the Association’s permanent files and perform such other duties as usually pertain to this office
1. Upon retirement from office, the secretary shall turn over to his/her successor or the President all minutes, reports, and records, including temporary and permanent files and any other association property in his/her possession.
E. Treasurer shall: have custody of all Association funds and disburse them upon authorization of the Board; account for all funds to the Association annually in a written report, which shall include: assets and liabilities, and current year’s income and expenditures; maintain a roll of the members, and an inventory record of Association property; keep accurate accounts of receipts and disbursements and report to each meeting of the Board; keep the President and the Board informed of the financial condition of the Association; serve as Chairperson of the Budget and Finance Committee and perform such other duties as usually pertain to this office.
1. The Treasurer may be bonded by the Association at the Association’s expense and the association shall provide for an annual audit of the books.
2. Upon retirement from office the treasurer shall turn over to his/her successor or the President all funds, books of accounts, and any other Association property in his/her possession.
F. Each Area Representative’s duty shall be to attend regular meetings of the governing body, inform his/her members of Association business, seek their counsel and advice, call meetings of area membership to discuss association business, represent their interests to the best of his/her ability and provide leadership and conduct the business of the Association effectively and efficiently.
G. The Representative Assembly Delegate shall serve as representative to the MEA Representative Assembly, the NEA Representative Assembly, and the Region Council meetings This delegate shall:
- keep the Association informed of actions by the MEA and issues to be presented to the Representative Assembly,
- attend the MEA Representative Assembly and other appropriate meetings and report back to the Association.
- keep Association informed of actions by the NEA and issues to be presented to the Representative Assembly,
- attend the NEA Representative Assembly and other appropriate meetings and report back to the Association.
- keep Association informed of actions by the region council and issues to be presented to the region council
- attend the region council and other appropriate meetings and report back to the Association
Any part of these Bylaws that is in conflict with the MEA and/or NEA constitution and/or bylaws will be declared null and void.
Parliamentary Authority for all meetings shall be the latest edition of Robert’s Rules of Order on all questions and procedures not specifically mentioned in these By-Laws.
A. AssociationBoard Meetings
1. Regular meetings of the Association Board shall be held on the 4th Thursday of the month during the regular school year.
2. Special meetings of the Board may be called by a member of the Executive Board or by two (2) or more Representatives. The meeting shall be held at a time when the Board members have no scheduled class or assignment for which they cannot be relieved.
3. Each Representative shall be notified when and where the Board meeting will be held at least two (2) working days prior to said meeting. Said notice shall include the meeting agenda. Notice will also be sent to the general faculty.
4. A petition submitted by a member of the Association, which has the signatures of five (5) other members of the Association, will place an item on the agenda of the Board.
B. General Member Association Meetings
1. The Association shall hold regular meetings for the purpose of hearing reports of the Board and conducting the business of the Association. Unless otherwise ordered by the Association or by the Board, regular meetings of the Association shall be held on the first week of the month during the school year. The agenda for the regularly scheduled meeting shall be provided to each member at least two (2) scheduled working days prior to the meeting.
2. Except as specified in MEA Administrative Policies, meetings shall be open to all members and all members shall be permitted to address meetings.
3. The regular meeting in November shall be known as the Annual Meeting, and shall be for the purpose of receiving reports of officers and committees, and for any other business that may arise.
- The Board shall present an Annual Report to the Association at the November meeting of the Association. The report shall include a Financial Report of the Association including a report of Assets, Liabilities and Net Worth.
4. The regular meeting in March or the meeting as soon thereafter as practical shall be known as the Election meeting, and shall be for the purpose of electing the Board members as scheduled and for any other business that may arise.
5. A quorum for Association business meetings shall consist of twenty (20) percent of the Association membership.
C. Special meetings of the Association may be called by the Board or by the membership under the guidelines established for referendum. The special meeting to be held, as practicable, when all members have no College assignment from which they cannot be released, provided, when feasible, a written notice stating the purpose of the meeting is sent to the membership five (5) days prior to the meeting. In emergency or unusual cases, the President may dispense with the usual notice, including agenda.
D. Ratification Meeting—The ratification meeting of the Association shall be called by the Association President or Secretary following the procedures given under Committees –Duties–Professional Negotiations.
A. A quorum for Association business meetings shall consist of twenty (20) percent of the Association membership.
B. A quorum for Association Board meetings shall consist of one more than one-half of the Representatives, including two (2) officers.
C. A quorum for all committee meetings shall be a simple majority of the committee members
STANDING COMMITTEES: The President shall as deemed necessary, and subject to the approval of the Board, appoint the following standing committees:
- Budget and Finance
- Sick Bank
- Sabbatical Leave
- Salary and Point Chart
- Negotiations Committee
- Affirmative Action and Human Relations
- Contract Implementation
- SHORT-TERM COMMITTEES:The President shall, subject to the approval of the Board, appoint the following committees:
C. The Board may establish such other committees or officers as it may deem necessary.
D. The President shall be an ex-officio member of all committees, except the Elections Committee and, as such, shall have all the privileges of membership thereon.
E. The membership of the various committees shall include such committee members as the Committee Chairperson and the Association Board agree upon in order to carry out the duties of said committees, except:
1. The Election Committee shall have members elected by the Association Board. All must be members in good standing. Said members shall not be running for office and will elect their own chairperson.
2. The Negotiations Committee shall consist of the President, the Chief Negotiator, and two (2) other persons nominated by the President and approved by the Board. The president shall appoint the Chief Negotiator subject to approval by the Board.
F. Each committee shall transact such business as is delegated to it by the By-Laws and such additional business as may be referred to it by the President or the Board. Except where special authority is given by the Board, such committees shall not take action until a report has been made to the Board and approved by the Board.
1. Elections Committee—To receive and certify petitions from candidates running for office. To conduct the election of officers of the Association by secret ballot. In addition, the committee shall implement the following election procedures
- By 5:00 pm at least three (3) calendar days prior to the scheduled election for officers, all candidates must file with the committee a petition signed by fifteen (15) members of the Association supporting their nomination.
- By 5:00 pm at least three (3) calendar days prior to the scheduled election of area representatives, all candidates must file with the committee a petition signed by five (5) members in good standing of the Association supporting their nomination.
- Each candidate running for office must state the office for which he/she is running and be a member in good standing in the Association.
- The Election Committee shall place on the official ballot the name of any candidate who has complied with the petition requirement and shall present to the membership a slate of Association members for each office for which it received petitions.
- The Election Committee shall receive from the floor nominations of members present. Voting for candidates nominated from the floor will be by write-in.
- The Election Committee shall distribute ballots, collect ballots, tally the ballots, and one member of the committee shall announce the result to the membership.
- The known slate of candidates will be published prior to the election.
2. Membership Committee–To direct the annual membership drive and keep accurate record of number of members and their dues, and establish numbers for quorums.
3. Negotiations Committee –To review the contract between the Washtenaw Community College and the Washtenaw Community College Education Association at the direction of the Board and such other committees as deemed necessary, prepare items as necessary to negotiate for the Association the work contract. The Negotiations Committee should be broadly representative of the Association membership.
- The Negotiations Committee may also serve as the Contract Implementation Team as determined by the Board.
- A proposed Master Agreement, having been deliberately negotiated, shall be brought to the Board for discussion. Said discussion will be for the purpose of clearly explaining the contents to the Board along with the Negotiating Team’s recommendation for action.
- The Association membership shall receive a copy of the substantive changes from the previous contract to the new clauses in the tentative agreement negotiated and shall have at least two (2) days for consideration prior to the ratification vote.
- Notification of a ratification meeting shall be distributed to the membership at least two (2) days prior to the ratification meeting.
4. Grievance Committee –The committee shall assist a member filing a grievance by reviewing with the Association member the current grievance procedure, reviewing the grievance and recommending to the Board appropriate action. The committee shall assist the Board as directed.
5. Affirmative Action and Human Relations Committee –To work with other committees and groups to promote the Association and its activities. To assist in the review and implementation of an affirmative action plan for the College.
6. Sick Bank Committee –To ascertain the number of sick bank days available to the Association each year. To determine the allocations of the sick bank days to Association members according to guidelines approved by the Board.
7. Salary and Point Chart Committee –To verify that newly-hired Association bargaining unit members have been allocated the correct number of points for salary placement according to the contract and past practice.
8. Sabbatical Leave Committee –Association members will serve on a Sabbatical Leave Committee as stipulated in the master agreement. The President will appoint the chairperson and members subject to the approval of the Board. Those members applying for the sabbatical leave shall not serve on the committee that considers their application.
G. Each committee member shall be notified of committee meetings by the committee chairperson (or Association Secretary) at least two (2) working days prior to said meeting.
H. A quorum for all committee meetings shall be a simple majority of the committee members.
I. Each committee chairperson shall report as necessary to the Association Board and shall prepare an annual written report at the time of the annual meeting (November inservice).
XII. Powers of Governing Body
The Association Board, in serving as the governing body of the Association and acting in the best interests of the membership, shall have the final decision in all Association matters except as herein otherwise specified and subject only to the appeal of the membership. The Board shall have general control over all officers and committees and may, for good cause, declare any office vacant.
1. The Board shall constitute a Board of Appeal for rulings of all officers and actions of committees. Any decision of an officer or committee may be appealed to the Board by a petition signed by five (5) or more Association members.
2. Appeal may be taken from any decision of the Board to the membership. Any decision of the Board may be reversed by a two-thirds vote of the members present and voting. Such proceedings shall be at a regular meeting of the Association. An appeal decision reversed by the membership cannot be changed by the Board.
3. The Board may refer matters to the general membership for approval.
Upon the Association Board shall rest the duties, responsibilities, and authority for conduct of the Association in all matters except as provided in the Bylaws; the Association Board may at any time refer matters to the general membership for consideration
XIII. Nominations and Elections
A. The president shall appoint an elections committee, which shall establish election procedures that guarantee that all elections shall provide for open nominations by active members, secret ballot, voting procedures and preservation of ballots for at least one year.
1. The business of this Association shall be transacted by Viva Voce vote except the election of officers and Representatives, ratification of the contract between Washtenaw Community College and Washtenaw Community College Education Association, and a strike vote, which shall be by written ballot.
2. Absentee voting shall be allowed, except contract ratification and strike vote, according to procedures approved by the Association Board.
3. Proxy voting shall not be allowed.
4. Eligible Voters– All members of the Association in good standing shall have the right to vote on all Association matters, for officers and Area Representatives, and contract ratification. All elections shall take place following the one member/one vote principle.
5. Election of officers shall be by a simple majority of the members voting. If necessary, when no candidate receives a majority on the first ballot, there shall be a run-off between the two (2) candidates receiving the most votes.
6. Record of Vote: An official report of all elections for Board members and contract ratification votes shall be filed by the chair of the election committee and the secretary with the MEA not later than ten (10) calendar days after the election.
B. The governing body shall certify the elections committee report and publish results of the election. Official reports of elections must be filed with MEA within thirty days after the election. Official reports of elected representative assembly delegates shall be filed with MEA within ten days after the election.
- A vacancy in the office of:
- President shall be filled by the 1st Vice President until the next general faculty Association meeting where the membership shall elect a new president to fill the balance of the term.
- Other officers shall be filled for the balance of the term by action of the remaining members of the Board upon recommendation of the President.
- A vacancy of an Area Representative on the Board shall be filled by special election in the classification.
- A vacancy in the position of Representative Assembly delegate shall be replaced by the duly elected alternate.
D. An office may be declared vacant by action of the Board. Vacancies shall be filled upon recommendation of the President and approval of the Board.
1. If a Board member shall become inactive in the Association, such as: missing three (3) or more consecutive Board meetings without sufficient cause and without notice to the Secretary prior to the meeting; or, missing one-half of the regular Board meetings over the course of the academic year, the office may be declared vacant by the Board.
E. Delegates to the representative assembly may be recalled for just cause.
XIV. Direct Legislation
A. The rights of popular initiative and referendum shall rest with the active membership of the association. Upon receipt of a petition signed by fifteen percent (15%) of the active membership of the Association, the Secretary shall announce a general meeting or ballot as indicated on the petition within fifteen (15) calendar days for the purposes presented in the petition. A majority of the total active membership shall be required for its adoption, which shall take effect thirty (30) days later.
B. The right of recall shall rest with the electing body. Upon receipt of a petition signed by fifteen (15%) of the membership of the electing body, the Secretary shall announce a general meeting or ballot by the electing body as indicated on the petition within fifteen (15) calendar days for the purposes presented in the petition. A majority of the total active membership shall be required for its adoption, which shall take effect thirty (30) days later.
C. Petitions shall be filed with the secretary. However, if the secretary is the subject of the petition, the petition shall be filed with the most senior member of the governing body not subject to the petition.
XV. Contract Ratification and Strike Vote
- Only a proposed contract tentatively agreed to by an officially impaneled bargaining team may be submitted to the membership for ratification.
- Ratification of a contract or strike vote shall require the affirmative vote of one more than one-half of the eligible members voting (by a simple majority of the members voting). Only members in good standing may vote.
- Balloting for contract ratification and strike vote shall be by secret ballot.
- If in the event the membership rejects the proposed contract, the Association Board shall meet to consider the membership’s objection and shall continue the bargaining process.
- Any subsequent agreement shall be handled as previously stated.
- The Master Agreement shall become valid and binding after a favorable vote by both sides concerned and when the document is signed by appropriate Association officers and their negotiating members and appropriate Board of Trustees members and their negotiating members.
Annual membership dues of the Washtenaw Community College Education Association shall consist of a total of local dues plus affiliation dues with the Michigan Education Association (MEA) and the National Education Association (NEA), and shall be known as United Professional Dues. The amount of these dues shall be recommended by the Board and voted upon by the membership. Any change in the local dues shall require a two-thirds vote of the members present and voting at a regular meeting.
United Professional Dues will be collected through a cash payment or payroll deduction. A member electing payroll deduction will begin payments as stipulated by the Board and continue once a month for ten (10) consecutive months. Members electing cash payment shall pay the full amount before the second pay in October.
A. The Association budget for the fiscal year (September 1 through August 31) shall be prepared by the Treasurer and presented to the Executive Officers, the Association Board and the general membership for approval in October.
B. The Association budget shall provide for the following disbursements:
- Officers’ expenses
- Committee expenses
- Delegate expenses
- General operating expenses
- Contingency fund
C. There will be a yearly audit done by an outside agency to be completed and reported to the Association Board by the end of December.
XVIII. HANDLING OF FUNDS
A. All funds of the Association shall be deposited and invested as stipulated by the Board. All bills shall be paid only by checks signed by the Treasurer or the President.
B. Officers having charge or control of funds shall give bond as may be required by the Association Board for the safe custody of the funds of the Association. Cost of bond to be borne by the Association.
C. No part of any donation or contribution to this Association shall be refunded nor repaid to the donors or contributors of such funds.
D. The Association through the Association Board may acquire such assets as deemed necessary by the Board to carry out the purpose of the Association.
E. In the event that it shall become necessary or expedient to dispose of Association property, the Association Board shall dispose of said property to the highest bidder and deposit such funds in the Association treasury.
F. If in the event of dissolution, all assets, real or personal, shall be distributed according to majority vote of the Association members present and voting at a meeting specifically called for such a purpose.
G. Special assessments:
1. An individual member, committee, officer or Area Representative may petition the Board for an assessment. The petition shall stipulate: (1) the amount of assessment per member, (2) the use and rationale for the assessment, and (3) signature(s) of the petitioner(s).
2. Upon receipt of the petition, it shall be immediately referred to the Association Board for consideration. The Association Board shall then study the request and bring the matter to the next Association meeting with a recommendation to the membership from the Board.
3. Upon a two-thirds (2/3) vote of the Association membership present and voting, the special assessment shall take place.
4. Payment–All special assessments shall be payable within thirty (30) calendar days or as specified at the time the special assessment was passed.
5. Non-payment of assessments will be treated as non-payment of dues.
1. Auditing Committee–To periodically audit or provide for the audit of the Association books and provide a written report to the Association at the Annual meeting. To establish and maintain an inventory of Association property. The Treasurer shall not be a member of this committee.
2. Budget and Finance Committee –To plan the financial budget of the Association, to determine what funds are necessary to carry out the activities of the Association and to plan for necessary fund raising.
A. An amendment may be introduced at any regular meeting of the Association Board or the Association to be acted upon at a subsequent regular Association meeting, but not later than two (2) subsequent regular Association meetings.
1. Amendments to these Bylaws may be introduced by the membership by petition signed by fifteen percent of the total active membership and submitted to the secretary.
2. Amendments to the Bylaws may also be introduced by the Association Board.
B. A written copy of the proposed amendment accompanied by the recommendations of the Board shall be sent to each member of the Association at least two (2) days prior to the meeting calling for the voting on the change or amendment.
C. These By-Laws may be changed or amended by a two-thirds vote of the members present at any regular or special meeting of the Association called for such a purpose, provided a quorum is present and shall become effective immediately upon adoption unless otherwise provided.
D. No amendment or addition to these By-Laws can be made which is not in harmony with the Articles of Incorporation.
E. No resolution or motion to commit this Association on any financial obligation shall be considered by the Association until it has been considered by the Association Board. Such resolutions or motions, if offered at any Association meeting, shall be referred to the Board without discussion.
These By-Laws shall become effective immediately upon adoption by a two-thirds vote of the membership voting. These By-Laws shall supersede all prior Constitutions and By-Laws of the Association.
XXI. COMPLIANCE WITH BY-LAWS
By payment of his/her membership dues, a member thereby accepts the principles of the Washtenaw Community College Education Association as expressed in its objectives and submits himself/herself to and agrees to comply with and be bound by the By-Laws of this Association, and on these conditions alone is entitled to the privileges of the Association. No member shall be absolved from the observance of the By-Laws on the plea that he/she has not received a copy of them.
Ratified by the general membership at the Association meeting of April 5, 2007
Amended language regarding representation was approved at the general membership on April 7, 2011.
Copyright © 2008 WCCEA, All Rights Reserved.